Abstract Management Community

Hello!

I found this community at the perfect time!

I just joined a new association who is currently using a webform to manage their abstract submission process. They export an excel, that they have to manually clean up, and then create a word doc/PDF of all the submissions to share with the different committees. They have been struggling with this process and looking for a better solution. They use Protech as their CMS and ideally users would sign-in to the abstract system with their current user account and not have to make a new account. 

Are there any software's out there that you have worked with that will link to a database or not require a new log-in/profile creation? I've worked with cadmium in the past for abstract management but it can be quite clunky on the back-end and not super user friendly and requires a new account for users. 

Any advice/help is appreciated! 

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Erin Mosher CAE
Meeting Content Producer
International Bridge Tunnel and Turnpike Association
Woodbridge VA
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Hi Erin,

Most abstract platforms are able to create a Single Sign-on (SSO) option that connects back to a databse. Most are done through API's, and just need to be contracted to create those and work with your CRM  to get those working correctly. 

Our CRM is iMIS, and we have SSO set with our registration platofrorms and abstract platforms. 

We recently did a vast search and demoing of new options for our abstracts and went with X-CD. We really like this one because it writes back to our CRM as well. Our runner up was OpenWater which is very cost effective and had many of the options we wanted too, it just wasn't the best for sessionizing our abstracts which we have over 430 oral abstracts in 64 sessions, and about 1500 poster abstracts also in various sessions. 

A few options you may want to look into depending on your needs are Oxford Abstracts, Planstone, and Confex, Omnipress.Catalyst, Orchestrate/Sessionboard. 

If your only output is a publication, I do suggets looking at CTI. We used to use them, and althrough we looked for a new vendor for a reason, they do make a great publication and do all the PDF layout edits and contstruction for you, which we have not been able to find else where. I'm happy to send you an example of our publication as well.

Thanks! I had a few of these on my list already and some I hadn't heard of so will be adding to my list to look into. 

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Erin Mosher CAE
Meeting Content Producer
International Bridge Tunnel and Turnpike Association
Woodbridge VA
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Original Message:
Sent: Jun 27, 2024 04:26 PM
From: Kim Durham
Subject: Looking for Abstract Mgt System

Hi Erin,

Most abstract platforms are able to create a Single Sign-on (SSO) option that connects back to a databse. Most are done through API's, and just need to be contracted to create those and work with your CRM  to get those working correctly. 

Our CRM is iMIS, and we have SSO set with our registration platofrorms and abstract platforms. 

We recently did a vast search and demoing of new options for our abstracts and went with X-CD. We really like this one because it writes back to our CRM as well. Our runner up was OpenWater which is very cost effective and had many of the options we wanted too, it just wasn't the best for sessionizing our abstracts which we have over 430 oral abstracts in 64 sessions, and about 1500 poster abstracts also in various sessions. 

A few options you may want to look into depending on your needs are Oxford Abstracts, Planstone, and Confex, Omnipress.Catalyst, Orchestrate/Sessionboard. 

If your only output is a publication, I do suggets looking at CTI. We used to use them, and althrough we looked for a new vendor for a reason, they do make a great publication and do all the PDF layout edits and contstruction for you, which we have not been able to find else where. I'm happy to send you an example of our publication as well.

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Kim Durham
Program Manager, Abstracts
American Society of Gene & Cell Therapy
Waukesha WI
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