Abstract Management Community

I've gotten a lot of questions about what software we use and what software is out there, so I thought I would start this discussion thread as a sort of database of what different organizations are using. If you wouldn't mind sharing, please copy the following outline and update with your orgs details. If you don't feel comfortable sharing any of the below, please just skip that number. I hope this will help many abstract managers along the way.

1. Org Name
2. Number of abstract submissions or how many events you collect abstracts for each year
3. Software used for Abstract Management
4. If the software is used for anything else such as speaker management, registation, or awards
5. Top selling factor you went with this software
6. Anything the software is lacking
7. Range of budget or pricing model (per abstact, per event, per admin etc.)
8. Other software you compared or used to use
9. Anything else important to share
10. Indicate if you are comfortable with others reaching out to ask you questions about your software choices

------------------------------
Kim Durham
Program Manager, Abstracts
American Society of Gene & Cell Therapy
Waukesha WI
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1. Org Name: American Society for Gene and Cell Therapy
2. Number of abstract submissions or how many events you collect abstracts for each year: Annual Meeting - 2,000+, 2 smaller fall events - 30-60 each
3. Software used for Abstract Management: X-CD
4. If the software is used for anything else such as speaker management, registation, or awards: Invited speakers for 4 events, registration for 3 fall events but not for annual meeting, award submission for scholarships 
5. Top selling factor you went with this software: Recategorization was built into system, Reviewing seemed easier than last system, team was easy to talk to and open to creating integrations within our systems, writing back to our CRM.
6. Anything the software is lacking: Embargo system, lack of custimization on some integrations like the website program and program export. Lack of support from their team, we do everything, when some items like IT tickets used to be handled by our other software team.
7. Range of budget or pricing model (per abstact, per event, per admin etc.): Charges by work needs, not by abstract submission, so all costs are up front and no surprise costs later.
8. Other software you compared or used to use: We used to use CTI and had many issues with data and the team we worked with. Our other top contender to switch to was OpenWater because it is owned by our same CRM, iMIS, and would have been easy to write back and do SSO with.
9. Anything else important to share: Confex never responded to our RFP, but I am really interested in what they offer.
10. Indicate if you are comfortable with others reaching out to ask you questions about your software choices: Absolutely :)

------------------------------
Kim Durham
Program Manager, Abstracts
American Society of Gene & Cell Therapy
Waukesha WI
------------------------------

Original Message:
Sent: Jul 26, 2024 11:25 AM
From: Kim Durham
Subject: Abstract Management Software

I've gotten a lot of questions about what software we use and what software is out there, so I thought I would start this discussion thread as a sort of database of what different organizations are using. If you wouldn't mind sharing, please copy the following outline and update with your orgs details. If you don't feel comfortable sharing any of the below, please just skip that number. I hope this will help many abstract managers along the way.

1. Org Name
2. Number of abstract submissions or how many events you collect abstracts for each year
3. Software used for Abstract Management
4. If the software is used for anything else such as speaker management, registation, or awards
5. Top selling factor you went with this software
6. Anything the software is lacking
7. Range of budget or pricing model (per abstact, per event, per admin etc.)
8. Other software you compared or used to use
9. Anything else important to share
10. Indicate if you are comfortable with others reaching out to ask you questions about your software choices

------------------------------
Kim Durham
Program Manager, Abstracts
American Society of Gene & Cell Therapy
Waukesha WI
------------------------------

1. Org Name: American Association of Pharmaceutical Scientists
2. Number of abstract submissions or how many events you collect abstracts for each year:
   1. Roughly: 100-300 symposia/session abstracts per meeting
   2. Roughly: 100-1000 scientific poster abstracts per meeting
3. Software used for Abstract Management: Cadmium
4. If the software is used for anything else such as speaker management, registration, or awards:
   1. Recently removed Awards and Fellows Programs -- now in Open Water
   2. Recently removed Reporting for Exhibits -- now in eShow 
5. Top selling factor you went with this software
   1. We upgraded from Mira to Cadmium in ... 2017?... because Mira couldn't handle the workload with its by-hand processes at the time. I'm sure Mira is a very different company post-pandemic. Cadimium held on to us for years with good pricing and good customer service. 
6. Anything the software is lacking
   1. Cadmium changed hands a couple years ago and lost its focus on customer service and its "we manage data" mission. 
7. Range of budget or pricing model (per abstact, per event, per admin etc.) -- Careful of the Sherman Act! :)
8. Other software you compared or used to use:
   1. We're really excited about Open Water. If you're looking at Abstract Management, at least talk to them.
9. Anything else important to share:
   1. "Data is the new oil" and yours is not useable if it's housed in multiple systems that don't allow you to pull a comprehensive report. As you outline your RFP, I encourage you to place value on the type of reports you need in order to make decisions about future programming.
10. Indicate if you are comfortable with others reaching out to ask you questions about your software choices: Of course.

------------------------------
Joy Davis CAE
Deputy Executive Director
American Association of Pharmaceutical Scientists
ARLINGTON VA
Member, ASAE Ethics Committee
------------------------------

Original Message:
Sent: Jul 26, 2024 11:25 AM
From: Kim Durham
Subject: Abstract Management Software

I've gotten a lot of questions about what software we use and what software is out there, so I thought I would start this discussion thread as a sort of database of what different organizations are using. If you wouldn't mind sharing, please copy the following outline and update with your orgs details. If you don't feel comfortable sharing any of the below, please just skip that number. I hope this will help many abstract managers along the way.

1. Org Name
2. Number of abstract submissions or how many events you collect abstracts for each year
3. Software used for Abstract Management
4. If the software is used for anything else such as speaker management, registation, or awards
5. Top selling factor you went with this software
6. Anything the software is lacking
7. Range of budget or pricing model (per abstact, per event, per admin etc.)
8. Other software you compared or used to use
9. Anything else important to share
10. Indicate if you are comfortable with others reaching out to ask you questions about your software choices

------------------------------
Kim Durham
Program Manager, Abstracts
American Society of Gene & Cell Therapy
Waukesha WI
------------------------------

1. Org Name: Linguistic Society of America
2. Number of abstract submissions or how many events you collect abstracts for each year: 400-500 per event. 1 event a year: our annual meeting
3. Software used for Abstract Management: Oxford Abstracts
4. If the software is used for anything else such as speaker management, registration, or awards: only cater for abstract management and registration 
5. Top selling factor you went with this software:
   1. Very competitive - cost-wise.
   2. Relatively easy to use. 
   3. We can contact reviewers, abstract authors, and attendees using this system.
6. Anything the software is lacking:
   1. Abstract review capability could have been better.
   2. Only email support is available, no phone support.
7. Range of budget or pricing model (per abstact, per event, per admin etc.)
   1. Charged per event with add-on fees for a symposium or registration, etc. 
8. Indicate if you are comfortable with others reaching out to ask you questions about your software choices
   1. Of course! 

------------------------------
Vy Le CAE
Membership and Governance Director, Linguistic Society of America
Chair, ASAE Small Staff Association Advisory Committee
------------------------------

Original Message:
Sent: Jul 26, 2024 11:25 AM
From: Kim Durham
Subject: Abstract Management Software

I've gotten a lot of questions about what software we use and what software is out there, so I thought I would start this discussion thread as a sort of database of what different organizations are using. If you wouldn't mind sharing, please copy the following outline and update with your orgs details. If you don't feel comfortable sharing any of the below, please just skip that number. I hope this will help many abstract managers along the way.

1. Org Name
2. Number of abstract submissions or how many events you collect abstracts for each year
3. Software used for Abstract Management
4. If the software is used for anything else such as speaker management, registation, or awards
5. Top selling factor you went with this software
6. Anything the software is lacking
7. Range of budget or pricing model (per abstact, per event, per admin etc.)
8. Other software you compared or used to use
9. Anything else important to share
10. Indicate if you are comfortable with others reaching out to ask you questions about your software choices

------------------------------
Kim Durham
Program Manager, Abstracts
American Society of Gene & Cell Therapy
Waukesha WI
------------------------------

Original Message:
Sent: 7/31/2024 8:01:00 AM
From: Vy Le, CAE
Subject: RE: Abstract Management Software

1. Org Name: Linguistic Society of America
2. Number of abstract submissions or how many events you collect abstracts for each year: 400-500 per event. 1 event a year: our annual meeting
3. Software used for Abstract Management: Oxford Abstracts
4. If the software is used for anything else such as speaker management, registration, or awards: only cater for abstract management and registration 
5. Top selling factor you went with this software:
   1. Very competitive - cost-wise.
   2. Relatively easy to use. 
   3. We can contact reviewers, abstract authors, and attendees using this system.
6. Anything the software is lacking:
   1. Abstract review capability could have been better.
   2. Only email support is available, no phone support.
7. Range of budget or pricing model (per abstact, per event, per admin etc.)
   1. Charged per event with add-on fees for a symposium or registration, etc. 
8. Indicate if you are comfortable with others reaching out to ask you questions about your software choices
   1. Of course! 

------------------------------
Vy Le CAE
Membership and Governance Director, Linguistic Society of America
Chair, ASAE Small Staff Association Advisory Committee
------------------------------

Original Message:
Sent: Jul 26, 2024 11:25 AM
From: Kim Durham
Subject: Abstract Management Software

I've gotten a lot of questions about what software we use and what software is out there, so I thought I would start this discussion thread as a sort of database of what different organizations are using. If you wouldn't mind sharing, please copy the following outline and update with your orgs details. If you don't feel comfortable sharing any of the below, please just skip that number. I hope this will help many abstract managers along the way.

1. Org Name
2. Number of abstract submissions or how many events you collect abstracts for each year
3. Software used for Abstract Management
4. If the software is used for anything else such as speaker management, registation, or awards
5. Top selling factor you went with this software
6. Anything the software is lacking
7. Range of budget or pricing model (per abstact, per event, per admin etc.)
8. Other software you compared or used to use
9. Anything else important to share
10. Indicate if you are comfortable with others reaching out to ask you questions about your software choices

------------------------------
Kim Durham
Program Manager, Abstracts
American Society of Gene & Cell Therapy
Waukesha WI
------------------------------

1. Org Name - Public Media Journalists Association
2. Number of abstract submissions or how many events you collect abstracts for each year - 1 annual conference, between 60-80 submissions with around 40 selected
3. Software used for Abstract Management - Google forms to collect, Google Sheets to track
4. If the software is used for anything else such as speaker management, registation, or awards - Novi AMS for speakers and registration, awards platform is currently being shopped but we have used Better BNC and Reviewr in the past.  Would LOVE to discuss this further.
5. Top selling factor you went with this software - Sharable and free (google that is)
6. Anything the software is lacking - Organization...spreadsheets are unweildy
7. Range of budget or pricing model (per abstact, per event, per admin etc.) - No charges for session submissions, but awards have entry fees of $65/$100 (member/non-member)
8. Other software you compared or used to use - Starting to look at Sessionize and Oxford Abstracts for submissions.  For awards, Open Water and RQ are in the running right now but are much more than we have budgeted to spend.
9. Anything else important to share - We're a micro association staff with only 2 FT.  Much of our work relies on volunteers which puts an extra level of management and complexity with systems of our shoulders.  But we know we have to tame this beast!
10. Indicate if you are comfortable with others reaching out to ask you questions about your software choices - yes please!

------------------------------
Belinda Rawlins
Assistant Executive Director
Public Media Journalists Association
belinda@pmja.org
------------------------------

Original Message:
Sent: Jul 26, 2024 11:25 AM
From: Kim Durham
Subject: Abstract Management Software

I've gotten a lot of questions about what software we use and what software is out there, so I thought I would start this discussion thread as a sort of database of what different organizations are using. If you wouldn't mind sharing, please copy the following outline and update with your orgs details. If you don't feel comfortable sharing any of the below, please just skip that number. I hope this will help many abstract managers along the way.

1. Org Name
2. Number of abstract submissions or how many events you collect abstracts for each year
3. Software used for Abstract Management
4. If the software is used for anything else such as speaker management, registation, or awards
5. Top selling factor you went with this software
6. Anything the software is lacking
7. Range of budget or pricing model (per abstact, per event, per admin etc.)
8. Other software you compared or used to use
9. Anything else important to share
10. Indicate if you are comfortable with others reaching out to ask you questions about your software choices

------------------------------
Kim Durham
Program Manager, Abstracts
American Society of Gene & Cell Therapy
Waukesha WI
------------------------------